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IFTA fuel tax data organized quarterly, per-mile costs tracked by category, and owner-operator settlements recorded gross-to-net. We reconcile factoring advances and reserves, run driver payroll and 1099s, and show you load profitability by route — so you know your cost per mile and which lanes actually make money.
Free intro call. Instant estimate in about two minutes. No pressure, no spam.
Real notes from real clients, sent after we cleaned up their books. The names and the outcomes are theirs.
"THANK YOU SO MUCH!! I have been looking for a true finance partner like this!"
Three years of books rebuilt clean. Monthly close now lands by day 5.
"Phenomenal working with Turnkey CFO. Our finances have never been clearer."
Giving trends, fund balances and ministry spend, finally visible to leadership.
"Really encouraging to see everything tied out at the bank and the adjustments all traced. Great work."
A full deep dive on one account, every adjustment traced back to the bank.
"You have been unbelievably helpful!! THANK YOU."
Multi-fund nonprofit books cleaned up. Monthly close cut from three weeks to under one.
"Turnkey handles all of it and I never think about the books. Easiest decision we made."
Full books and reporting, handled end to end.
"Multiple companies, and every set of books is clean and current. They just handle it."
An 11-company group closed every month, entity by entity.
"Thanks Ricky. You're the best."
A monthly financial dashboard the whole leadership team actually reads.
"The budget and dashboard work has changed how our team leads."
A full 2027 budget build and a live dashboard for the whole church.
"Thank you so much!! This is all great. I really appreciate it!"
Payroll handled end to end, questions answered the same day.
"Clear, on time, every month. Exactly what we needed."
Monthly P&L and balance sheet, delivered on schedule.
We're a bookkeeping firm in Austin, Texas that works with trucking companies and owner-operators — from single-truck operators to small fleets — on IFTA data, settlement reconciliation, factoring, driver payroll, and books that show cost per mile by category and load profitability by lane every month. We coordinate with your CPA on tax filings.
Every client gets an always-current dashboard instead of a month-old report. For trucking, that means cost per mile, lane profitability, and cash — visible any time, on any device.
IFTA-ready books and driver settlements, reconciled.
Accurate categorization of freight revenue, fuel, maintenance, tires, insurance, driver pay, and all operating expenses. Full monthly close with P&L and balance sheet — with cost-per-mile breakout so you're managing the business with real data every month. See all services
Fuel purchases organized by state and miles traveled by state — formatted for your CPA or IFTA preparer to calculate the quarterly fuel tax liability accurately. No more scrambling at quarter-end with incomplete fuel receipts. We track it month by month so Q-end is a clean handoff, not a fire drill.
Total operating expenses divided by total miles, broken down by category — fuel cost per mile, maintenance per mile, tire per mile, driver pay per mile, insurance per mile. Updated monthly so you can evaluate lanes before you accept them and know which truck in the fleet is the cost outlier.
Owner-operator settlements reconciled gross-to-net — gross revenue recorded as freight income, fuel advance expensed, escrow treated as a liability, insurance chargeback expensed, and net deposit matched to the bank. Every settlement line is in the books correctly so your P&L shows true revenue and true cost, not just what hit your account.
Factoring advances recorded as partial payment against the invoice, reserve balance tracked as a receivable, factoring fee expensed as a financing cost, and remittance matched to the bank when the load pays. Your books reflect true freight revenue — not just cash received from the factoring company at unpredictable intervals.
W-2 payroll for employee drivers via Gusto — correct classification, quarterly 941 filing, per-diem reimbursement documented separately from wages. 1099-NEC for owner-operators paid $2,000+ by January 31. Worker classification tracked and gray areas flagged for your attorney — the IRS and DOL actively audit trucking companies on misclassification.
Freight revenue minus direct costs (driver pay, fuel, factoring fee, dispatcher commission) tracked by lane or route category so you know which runs are making money and which ones are being accepted because the truck would sit empty. The data to negotiate better rates or drop the wrong freight. Behind on your books? Catch-up bookkeeping
Tax filings, IFTA returns, and legal matters — coordinated with your CPA or attorney. Turnkey CFO is a bookkeeping firm; we keep your books filing-ready and support the process end to end. For tax or legal questions, talk to your CPA or attorney.
We learn your fleet size, driver mix (W-2 vs 1099), factoring relationship, dispatch software, and where the books are currently breaking down — so we set up right the first time.
Freight revenue, fuel by state, IFTA tracking, settlement deduction categories, factoring advance and reserve, per-diem payroll — all built before we touch a transaction.
Full close every month with cost per mile by category, IFTA data current for quarter-end, factoring receivables reconciled, and a load profitability summary — so you're running the business on real data.
Get your instant estimate, then book a 15-minute call to talk through fit and scope. No pressure, no sales pitch.